Board Meeting January 2nd, 2018

//Board Meeting January 2nd, 2018

Board Meeting January 2nd, 2018

The SRMGA Board meeting was called to order by 2017 Board President, Koben Shigeta, via web conference at 6:00 p.m. mountain time January 2nd, 2018.

In attendance were board members – Koben Shigeta, Patsy Walrath, Terry Watts, Samantha Davis, Lisa Baldwin, Autumn Davis and Donna Newman.

Meeting minutes from the October 2017 meeting were read and approved.

The board immediately went into Board Office positions; President, Vice President, and Secretary. The results were as follows:
Board President: Koben Shigeta
Board Vice President: Patsy Walrath
Board Secretary: Donna Newman

Board appointed Treasurer Dan Walrath is serving his 2nd year of his term in 2018.
Board appointed Junior Advisor Carolyn Ortega is serving her 2nd year of her term in 2018.

Items on the agenda from 2017 were Trailer, Awards Budget, Educational Events, Productional Sale, and Scholarship Does.

It was discussed that the trailer was needed badly since Carolyn Ortega was keeping all of the association food and raffle paraphernalia in her basement. Dan and Patsy are also keeping items in their garage for backdrop, set up, and decorations. Koben has electronic equipment. Lisa has shirts and hats. Terry has all the associations paperwork. The member meeting in October, 2017 voted to approve a $6000 budget for the trailer. It was discussed for all of the items that the SRMGA has and items it will need to accumulate as the association grows larger that a 12 ft trailer is not large enough. The board will be looking for a trailer 18-20 ft long and wide enough to walk into and grab items vs unloading the entire trailer. It would also need to be tandem axle. Patsy said Dan knew of some people with trailers, Donna said she’d keep an eye out in Western Oregon and Terry said she’d keep an eye out as well. The hope is to have a Trailer before the June show.

Awards budget was discussed. The SRMGA is making money at the shows so the budget of the awards could go up since it’s hard to find awards at very low budgets. It was also discussed that during Western Idaho Fair of 2017 some of the breeders had gotten together and were discussing the option of doing practical awards as well as more decorative awards. The previous budget for awards was $350 a day not including Youth Jackpot Shows. Koben said he would get with Dan and see if we could increase the budget to $500 per day. Koben motioned to with Dan’s approval increase the budget from $350 to $500 per day for awards. The board voted unanimously in favor. Koben motioned to mix up awards between practical and decorative for 2018 at the Boers De Mayo, Boers of Summer and SRMGA Fall Finale Show. The board voted unanimously in favor. Samantha Davis and Donna Newman offered to Co-chair that committee.

Educational events were briefly discussed. It was decided that the SRMGA would again participate in the All Goat University. Koben brought up the Nevada group that was wanting to get the SRMGA over there to host a clinic. The problem all the board members had getting this put together was time. It was decided that the board would try to get together and find a time that works to organize an event like that and correspond with the Nevada group. We discussed AI clinics and potentially doing a clinic with biogenetics. Donna Newman offered to look into that. It was decided that we’d ask the membership what they would like and see what we could do. Timing would be difficult with all of the shows the SRMGA hosts. The educational events were tabled for the time being for more research.

Scholarship doe program is booming. Autumn Davis offered to reach out to breeders and try to get some more breeders interested in donating to the program. It has been extremely successful. The board decided to leave the template of the doe program the way it is, raffle in June and in October.

Production Sale. After the 2017 Production Sale it was discussed that while it was successful there are still many changes that need to be made. During the member meeting in October of 2017 it was voted to change some of the rules. The new rules now read as follows:
Consignment Information:
1. Only members who have paid their 2018 dues by January 31, 2018 may consign to the sale.
2. Consignment reservation fees are $50.00/per lot, which will be applied to the cost of the sale. An additional commission will be added to cover the remainder of the expenses. There is a $50.00 per lot commission cap.
3. Consignment reservation fees are nonrefundable, except in the unlikely event that the sale must be canceled.
4. If a consignor does not fill all of his/her purchased lots, and if the SRMGA has a waiting list of others that want to consign, SRMGA will try to reissue the unused lots and give credit of 25.00 to the original purchase credited to their sale check.
4. “No Sales” will be charged $25.00 each regardless of the floor price.
5. Sign up begins July 1, 2018 through August 1, 2018. During this period each member may consign up to 8 goats.
These lots will be given out on a first come first serve basis with a cap of 125 lots sold.
6. LOT ARE NOT CONSIDERED RESERVED UNTIL FEES ARE PAID IN FULL.
7. After August 1st, if the goal of 125 goats has not been reached, each consigner may consign additional goats until the sale is full or until August 15th.
8. Photos and Pedigree must be entered on www.boergoats.com by September 1st.
9. Members consigning a minimum of three does may also consign one buck. No member may consign more than one buck to the sale.
10. Consigned does and bucks must be registered with a boer goat association. Unregistered does confirmed bred to a registered Boer buck will be accepted with a service memo and positive pregnancy test.
11. All consigned goats must arrive at the sale location with necessary documents. The documents should be in an unsealed large manila envelope. One envelope for each lot consigned, labeled with the goat’s lot number, farm name and owner’s name. The needed documents to enclose are:
A) The original registration dated and signed on the back by the registered owner.
B) If a doe is sold ‘bred’ or ‘exposed’ that must be noted properly on the back of the registration form.
C) Copy of the health certificate if the goat is coming from out of the state of Idaho.
D) A copy of testing results if the goat is being marketed as tested.

The board discussed positions that needed to be fixed in the sale. It was decided that the entire board needed to be as involved as possible in the Production Sale.
The shows were discussed. Koben already has contacted judges and has most judges lined up in May and June. Terry has all of the dates booked. Patsy asked about Youth awards and their show. It was discussed because the Jr. SRMGA do the food that helps fund the shows as well as go out and get majority of the donations for the raffle that we’d do what they needed to make their show great. Autumn said she’d work with Carolyn and see what the kids wanted to do for their shows.
The meeting was adjourned at 8:21 p.m.
Respectfully Submitted,
Board Secretary
Donna Newman

2018-11-16T04:43:43+00:00